Follow Avox Docs on Google
Pick Avox Docs as a preferred source and Google shows these pages more often when you search for help with Avox.
Follow Avox Docs on Google
Pick Avox Docs as a preferred source and Google shows these pages more often when you search for help with Avox.
Connect Zoom and an Avox automation can schedule a Zoom meeting and hand its join link to the next step, so it goes straight into the chat. From the meeting's page you can move it or cancel it. You connect by signing in to Zoom, so you never copy a key.
Can: create a scheduled Zoom meeting with a title, start time, length, an optional description and up to 20 invitees by email (it has a waiting room, and guests cannot join before the host); give the join link and meeting ID to later steps; move or cancel a meeting from its page; show the meetings Avox created and your upcoming Zoom meetings; and hear from Zoom when a meeting starts, ends, changes time or is deleted.
Cannot:
Avox never shows the host's start link, and the meeting links it saves in its own list leave out the part that holds the passcode.
Open Zoom in Avox
Open Apps in the sidebar, then Zoom, and click Connect. Read what Avox will be allowed to do and click Continue.
Go to Zoom
Click Continue to Zoom. Avox opens Zoom's own sign-in page and never sees your password.
Sign in and allow Avox
Sign in to the Zoom account whose meetings Avox should create and allow Avox. Avox's Zoom app is set up to create, change and delete your meetings and to read which account you are, so Zoom lists those.
Come back to Avox
You return to the same page with a green message and your Zoom email shown as the account. Click Open Zoom in Avox.
Finish in the same browser, signed in to Avox, within 10 minutes. Otherwise Avox asks you to start again (AVX-3687 cancelled, AVX-3688 too slow, AVX-3689 started by someone else).
Coming soon on Zoom means Avox's Zoom connection is not switched on yet (AVX-3682). There is nothing to do on your side: check back later or ask Support.
Open Apps, then Zoom. The menu has Overview, Meetings and Activity.
Avox renews Zoom's access on its own before it runs out. You sign in again only if the access is removed in Zoom.
Instant updates (webhooks) need nothing from you. Zoom sends Avox meeting started, ended, changed time and deleted on its own, and they update the status in Avox and appear once each under Webhooks. If you remove Avox from your Zoom account, Zoom tells Avox and Zoom shows as disconnected.
Create a meeting. In the automation builder add Use a connected app, set What to do to Create
a video meeting and With to Zoom. Fill in Title (up to 200 characters), Starts (a date and
time, like a value from a table or Flow answer), Length (minutes) (5 to 720), and optionally Time
zone (like Asia/Kolkata), Description (up to 2,000 characters) and Invite (emails) (up to 20,
separated by commas). Avox works from the exact moment you give, including its time zone.
The step gives {{meeting.join_url}} and {{meeting.id}}. Under If it can't be done, choose Stop the
run or Carry on with the next step. App steps cost no credits. Answers from a submitted Flow reach the
step as {{flow.<field>}} when the automation starts with Flow submitted (see Automations with Tables
and Flows).
Example only, made up for illustration: an automation starts when a customer submits a Flow that asks
for a time for an intro call. Step 1 creates a video meeting with Zoom, using a title you choose,
{{flow.start_time}} as Starts, a length, and {{flow.email}} under Invite (emails). Step 2 is a
Text reply saying "Your meeting is booked" followed by {{meeting.join_url}}.
Move or cancel. Open Meetings, then a Scheduled meeting (needs Manage connected apps).
Once a meeting starts or ends these buttons are gone (AVX-3721 if you try anyway). Avox reads the meeting from Zoom first, so the action fits what Zoom says now.
Zoom can be slow, busy or refuse a request. The rest of your account keeps working.
Before you run a step again, look at your meetings in Zoom. If a create failed or took too long, the meeting may still exist, so a second run could make a duplicate. If a move failed, check whether the new time was applied. Then click Refresh in Avox.
On the Overview click Disconnect. Avox first shows what uses Zoom: those steps stop until you connect again (AVX-3708). Avox asks Zoom to remove its access, deletes the access it saved and keeps the log. Meetings already created stay in Zoom, so cancel any you do not want first. If Zoom could not be told, Avox shows AVX-3697: remove Avox from the apps added to your Zoom account yourself.
Avox was removed in Zoom, or its access could not be renewed. Click Reconnect and sign in with the same Zoom account. Steps that use Zoom do not run until then.
That is refused (AVX-3703). Sign in with the first account, or disconnect first and connect the new one.
Both buttons only appear for a meeting that has not started yet.
Last updated